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The Oregon Department of Human Services (ODHS) Child Care Provider Listing Form serves as a vital tool for both child care providers and families seeking assistance. This form is essential for determining whether a provider must be licensed with the Office of Child Care (OCC) or if they qualify for license-exempt status. It outlines clear instructions for parents and providers, ensuring that the process is straightforward. Parents are encouraged to promptly hand this form to their chosen child care provider for completion. The form includes specific guidelines for both licensed and license-exempt providers, detailing the necessary training and requirements they must fulfill before submission. For instance, non-relative caregivers must complete training in Child Care Health & Safety, as well as CPR and First Aid, while also conducting lead testing on their water supply if applicable. Additionally, the form emphasizes the importance of background checks for all individuals who may have unsupervised access to children in care. By adhering to these guidelines, providers can ensure compliance with ODHS standards, ultimately facilitating the approval process for child care payments. Understanding the nuances of this form can empower both caregivers and parents, making the journey toward quality child care a more manageable and reassuring experience.

Common mistakes

  1. Incomplete Information: Many people forget to fill out all required sections of the Child Care Provider Listing Form. Missing information can delay processing or even lead to rejection of the application. It's crucial to double-check that every section is completed before submission.

  2. Incorrect Submission Method: Some applicants fail to follow the proper submission guidelines. Whether mailing, faxing, or emailing, it's important to use the correct method specified in the instructions. Using an incorrect method can lead to lost forms or delays.

  3. Neglecting Training Requirements: A common mistake is not completing the necessary training before submitting the form. Providers must complete specific training programs, such as Child Care Health & Safety and CPR/First Aid, to qualify. Skipping these steps can result in disqualification.

  4. Ignoring Deadlines: Many people overlook the importance of submitting the form within the specified timeframe. The form must be mailed within 30 days of the date issued. Missing this deadline can mean starting the process over, causing unnecessary delays in receiving approval.

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Listed Questions and Answers

  1. What is the purpose of the Oregon DHS Child Care Provider Listing Form?

    The Oregon DHS Child Care Provider Listing Form is used to gather necessary information about child care providers who wish to be recognized by the Office of Child Care (OCC). This form helps determine whether a provider needs to be licensed or if they qualify for license-exempt status. It is essential for ensuring that all child care providers meet the required health and safety standards.

  2. Who is required to complete this form?

    All child care providers in Oregon must complete the Child Care Provider Listing Form unless they are exempt from licensing. Providers who are not related to all children in care typically need to complete the form to determine their license-exempt status. Additionally, licensed providers with the OCC must also submit this form for each site where care is provided.

  3. What trainings are required for non-relative, license-exempt providers?

    Non-relative, license-exempt providers must complete the following trainings before submitting the Child Care Provider Listing Form:

    • Introduction to Child Care Health & Safety (online)
    • Recognizing and Reporting Child Abuse and Neglect (available in-person or online)
    • Infant/Toddler CPR/First Aid training

    It is important to attach a copy of the Infant/Toddler CPR/First Aid Card if obtained from an agency other than the local Child Care Resource and Referral (CCR&R).

  4. What should I do if I am providing care in the child’s home?

    If you are providing care in the child’s home and do not live there, you may be exempt from licensing. However, you must still complete the Child Care Provider Listing Form and submit it within 30 days. Additionally, you are not required to conduct lead testing for your water supply in this scenario.

  5. How do I submit the completed form?

    The completed Child Care Provider Listing Form can be submitted in several ways:

    • By mail to: Direct Pay Unit, P.O. Box 14850, Salem, OR 97309-0850
    • By fax to: 503-378-5953
    • By email (PDF only) to: DPU.childcarebilling@dhsoha.state.or.us

    It is crucial to ensure that the form is submitted within the specified timeframe to avoid delays in approval and potential child care payments.

Form Specifications

Fact Name Details
Form Purpose The Child Care Provider Listing Form is used to determine if a child care provider needs to be licensed with the Oregon Office of Child Care (OCC).
Licensing Requirement Child care providers must be licensed with OCC unless they qualify for a license exemption based on specific criteria.
Exemptions for Non-Relative Care Providers caring for three or fewer children, not including their own, may be exempt from licensing if they meet certain conditions.
Exemptions for Relative Care Grandparents, aunts, uncles, and siblings (not living with the child) may provide care without a license if they are related by blood, marriage, or adoption.
Training Requirements License-exempt providers must complete training in child care health and safety, child abuse reporting, and CPR/First Aid before submitting the form.
Water Testing Providers not related to all children in care must test their water for lead and submit results with the form.
Background Checks ODHS conducts background checks for all license-exempt child care providers and any household members aged 16 or older.
Submission Guidelines The completed form must be mailed, faxed, or emailed within 30 days from the date issued to the Direct Pay Unit.
Contact Information For assistance, providers can contact the Child Care Resource and Referral office at 1-800-342-6712 or the Direct Pay Unit at 1-800-699-9074.